Ask a practice manager where the patient records are and the answer names the electronic health record, confidently and correctly. Then a scan finds a claims export built for a payer audit two years ago, a folder of scanned intake forms on a desktop, an eligibility file a clearinghouse sent over, and a spreadsheet a biller assembled because the report she needed did not exist. Two lines, and they belong in that order.
Ten thousand findings with no priority attached is not information, it is wallpaper. Actifile weighs each hit by how sensitive the material is and how reachable it currently sits, which reduces an unreadable wall down to a queue that one person could genuinely clear this quarter.
The surprising hits are almost never in the clinical system. They are in the leftovers: exports made for an audit, archives from a platform replaced during the last migration, a shared drive folder that outlived the project it was created for, and whatever ended up in somebody downloads directory.
The second line adds encryption where the material earns it and constrains which channels data may leave through. Most of the effort there is not technical. It is agreeing which routes a billing team legitimately needs, because a control that stops reception doing its job on Monday is a control somebody disables on Wednesday.
So we write the policy with you first and switch it on afterwards. Ordering matters more in this wing than anywhere else in the catalog: buying enforcement before discovery means aiming rules at a map you were never handed.
Each figure here is read live out of billing. Whatever you pick sits waiting on the side panel while you keep reading down the page.
Sweeps whichever devices and shares you nominate, recognizes regulated material such as health records, personal identifiers, and card data, then attaches an exposure score so that remediation follows a queue rather than a hunch.
| Product | Actifile |
|---|---|
| Looks at | Devices and file shares you nominate |
| Recognizes | Health records, identifiers, and payment card data |
| Produces | An inventory with an exposure figure per machine |
| Runs | Continuously, reporting on a schedule |
| Counted as | One device, charged monthly |
The half that constrains rather than reports. Encryption where the material warrants it, plus restrictions on which channels data may travel through, drafted alongside your team instead of arriving as a preset somebody switches off in the second week.
| Product | Actifile |
|---|---|
| Applies | Encryption where files rest, plus limits on their routes out |
| Drafting | Policy agreed with your team before enforcement begins |
| Needs first | Discovery, running on the same machines |
| Best suited to | Machines holding exports, scans, and record extracts |
| Counted as | One device, charged monthly |
This category gets sold as though it ends the possibility of information escaping. It does not, and anyone claiming otherwise has not operated one of these programs inside a working practice.
Heads up: card statements show FORTIFY 24X7 - Care Secure Systems is a Fortify 24x7 brand, and your subscription is billed by Fortify 24x7.